12^TH ANNUAL GENERAL MEETING OF THE SOUTH AFRICAN GRAND MASTERS HOCKEY ASSOCIATION held at 18h00 on Sunday 19^th March 2023 at the Bergvliet Sports Association Centre, Cape Town. 

1. Welcome and apologies. 
   • The President welcomed all present to the 2023 AGM, including a special welcome to Reg Marais the SAMHA president.
   •  He also and thanked WPGM for organising the GMIPT2023. 
     • Apologies Rob Birt
2. Confirmation of quorum
   • An attendance register was circulated and recorded 58 attendees, meeting the quorum requirements for the meeting to proceed.
3. Minute silence for “past hockey players” 
   • The meeting held a minute of silence for those hockey players who past on during the past year.
4. Thank You’d.
   • The President thanked Maurice for his contribution to hockey, Noreen for her role as the Tournament director, Karl and his LOC, the umpires, technical table members, managers, coaches, captains and players for contributing to a successful 2023 tournament.
5. Approval of the agenda
6. Minutes of the 11^th AGM held 26^th March 2022
   • Correctness of minutes – no issues noted. 
   • Confirmation of minutes – accepted by Caroline Harris/ Bobby Freeman
   • Matters arising –Ongoing Discussion/Co-Operation between SAGMHA and SAMHA.
7. Committee Reports
   • Presidents Report 
   • Treasurer Report – Mickey Broughton has resigned and Barry Froneman is filling this position in the interim.
   •  SAGMHA needs the voluntary services of a qualified accountant to manage the finances and prepare financial statements for presentation to an external auditor.
     • Treasurer
       • Financial Statements for period ended 31 December 2022 were available for review by all the attendee’s.
       • Discussion and approval 
       • Salient issues were discussed and there were no queries. AFS2022 Finances were approved by Tom Lawless and seconded by Shazi Barnard.

8. Affiliations Matters
   • SAGMHA/SAMHA- Status B Froneman
   • Combine SAGMHA & SAMH future IPT tournaments?
     The co-operation between GM and Masters with regard to common objectives is in the interest of S.A. Masters Hockey(Ladies and Men age groups 35 to 80)will be ongoing and are currently W.I.P. 
   • Co-operation between SAMHA and SAGMHA must however commence at Provincial Level in addition to National Level.
   • Comments from Reg Marais – All S.A. hockey players will play in age-appropriate teams to align ages and provide equal opportunity to participate.
   • Re the WC our 2 GM teams, L60 SOM brought home gold and M75 silver medals.
   • Barry posed a question to the floor to indicate by a show of hands:
     • Question- Should there be a combined IPT or stay as is – unanimous voted as stay as is and not join a “Mega”SA Masters IPT.
     • John Donald– we should adopt the WMH scenario regarding the S.A. Masters with IPT’s and split into 3 age groups.
     • Bob Freeman – Concept is good but we need to take cognisance of finances/resources and also very important, look at risks and the stages of life that the older players are in
     • Karl Luff– IPT will be too big and affect Astros available, Hotels etc. Best to copy WMH. 

9. WMH World Cup – Japan 2022 (Men)
   • Report back:
     The President thanked Bobby, Pottie, Keith for discussing and compiling the M70/75 teams for IPT2023 participation.
     It was noted with enthusiasm that a S.A. Over 75 team, is keen to attend WC 2024.
     Mickey Broughton, Bobby Freeman, Merry Freeman, Mary Harty, Steve Kelly were also thanked for their contribution for arranging and facilitating VISA’s to enter Japan.
     Manette & Rob from SA Alliance were thanked for creating an opportunity for SA players to attend tournaments.
     Reg Marais from SAMHA for motivating the Men’s WC2024 to be hosted in Cape Town, SA.
   • Survey Responses
     A post tournament WC survey was completed by all attending players and purpose of survey is to learn from experiences of all involved in attending a WC. Feedback was insightful:
     • Long upfront appointment of W.C. Managers and Coaches required.
     • Managers / Coaches to have a profile portfolio so all operate off 1 direction.
     • Managers to become part of selection to avoid nepotism/biasedness 
     • Negative comments regarding kit
     • Communicate clear qualifying criteria for WC
     • Fitness programme for age related players
     • Cannot select best players because of finance and this matter needs attention.
10. WMH World Cup – Cape Town (Women)
    • Report back  Ladies 60 S.O.M.– Managed by Gary Talbot and Coached by Mickey Broughton
    • Survey Responses – as per above
11. SAGMHA
    • Constitution -WIP with SA Masters
    • Capitation Fees- under 60 pay R110 over 60 pay R330 >75 don’t pay. ALL GM players pay their fees annually. 
    • These fees are utilised by means of subsidising GM players attending camps/trials/kit/WC etc at a reduced rate.
    •  GM does not generate profit from accommodation, transport, etc. and monies are ploughed back to the G.M’s fraternity for all to benefit.
    •  Capitation fees are utilized to cater for the monthly and annual operational expenses financial package Xero in order to enable auditors to provide a timeous AFS financial and reports.
    • GM also operates a domain name and a website which incurs annual licence fees. 
    • WC Managers, Coaches, Selectors and physio’s costs are adequately catered for.
    • Financial details, income and expenses are reflected in the Annual AFS reports.
    • Hosting Provinces – Pre-Requisites.
    • Nomination and Selection of Managers & Coaches.
12. WMH & SAMHA Tournaments 2023
    • European/Asian/American Championships (S.A.Not invited)
    • African Cup – Nov 2023
    • Age group participation 35 to 75
    • Venue-Johannesburg
    • Selection Criteria for African Cup- communicate an Application on which to register and invite all Over 60 age groups to participate.
13. WMH World Cup 2024 – New Zealand/Cape Town
    • Player’s code of Conduct
    • The agreed code of conduct is to be distributed to all players participating in WC2024.
      All players will be play in their respective age groups.
      Sponsorship- should this be successful then new kit will be ordered if not then old kit will be used.
    • High level Roadmap to be compiled and issued
    • IPT 2023 & WC Squad trials – Early Feb 2024. L60 and M60, prior to Masters August IPT 2023.
    • Squad trials – Squad to be well in advance to allow players to budget for finances required.
    • Final team selection would also require a timeous notification period.
    • 3x Compulsory training Camps- approx. 1 every quarter building up to WC.
    • Nominations for coaches and Managers – September 2023
    • Requests for coaches/Mangers to be communicated by April 2023
    • Announcement of Coaches & Managers – October 2023
14. Election of Committee members
    • Mickey Broughton resigned as treasurer and Judy Linden resigned as Ladies representative.
    • Barry has been managing the finances in the interim.
    • Election process for 2023
      • President -Barry Froneman
      • Secretary-Rob Birt
      • Treasurer – not filled, however Pieter Scholtz has indicated he will make himself available. In the interim Barry will oversee.
      • KZN representative– Basil Evans
      • EG representative – Gary Talbot
      • SG representative – Monty Schwegman
      • Mens Representative – Karl Luff
      • Ladies Representative – Sharon Barnard 
    • Current Committee terms of office as per SAGMHA Constitution
    • Current Committee members wishing to be re-elected.
      • Barry Froneman availed himself for another year.
      • Rob Birt availed himself for another year.
15. General
    • SA Masters IPT in August in Pretoria (TUKS) includes ages 35+
    • 65+ trials in February 2024 and April SA Masters IPT selection
    • Continental Africa Cup Nov 2023 (1-5^th) JHB
    • Reg Marais – asked how do we get to take the best players if finance is a problem?
16. Close
    • Barry thanked all present and once again thanked Karl and his team for a successful tournament.